Consultancy or agency
A website lead is detected, gets an instant acknowledgement plus a calendar link and lands with the right person. If they go quiet, the system follows up after a few days in a friendly way, referencing what they enquired about.
Leads & Follow-Up
No lead slips through the cracks.
A website enquiry triggers the whole chain instantly: CRM entry, acknowledgement, calendar link, reminder for the right person. With memory: the system knows each lead's history and never follows up twice or at the wrong moment.
What's included
From enquiry to booked call, with nothing left lying around
No new tool to learn. The flow sits on top of your form, your inbox and your CRM and fills the gaps where leads usually vanish.
- Capture and qualify the lead
- Whether it comes via form, email or chat, every enquiry lands in your CRM right away, cleanly recorded and roughly qualified. Nothing gets stuck in the inbox, nothing gets forgotten.
- React instantly
- The prospect gets a friendly acknowledgement and a calendar link to self-book within minutes. Not days. That first reaction often decides whether the lead stays with you.
- Follow up automatically
- If it goes quiet after a few days, the system sends a friendly follow-up in the right tone. No pressure, no spam, just the nudge that otherwise gets lost and costs a deal.
- Remembers every lead
- The system knows the whole thread: what was discussed, when you last spoke, what the sticking point was. No awkward double follow-up, no starting from zero on the call-back. Exactly what a ChatGPT wrapper can't do.
Who this is for
How this could look for you
Three typical setups. Example scenarios for orientation, not a promise built on made-up numbers.
Trade or local service
On a quote request, speed wins. Whoever answers first often gets the job. The flow confirms receipt at once, proposes a slot and files the enquiry in your CRM so it never drops off your radar.
Real estate or B2B
Not every lead is equally hot. The system scores enquiries by the criteria you set and pulls the strongest to the top. You work the hot leads first instead of losing them in the pile.
How we work
Four steps, not fifty
- 01
Call
We look together at how enquiries come in today and where they get lost. Where does a first reaction take too long?
- 02
Build
We build the lead chain: form or email into the CRM, acknowledgement, calendar slot, follow-up logic and a notification for the right person. On our EU server or yours.
- 03
Test with real leads
Everything runs as a draft and observation first. You see what the system would do before it sends a single mail on its own. Then we go live step by step.
- 04
Handover
You get an overview of every rule and follow-up timing and can adjust them yourself, or we stay on board and handle it.
FAQ
Frequently asked
Does the AI follow up with my leads on its own?
Only if you want it to. The default is: the system prepares the follow-up and you approve. For clear cases you can switch on auto follow-up, with your timing and your tone. The human stays in the loop where it counts.
What does the memory do differently from a normal CRM tool?
A filter only sees the single record. Memory knows the whole lead history over time: what was discussed, when you last spoke, what the sticking point was. So the system doesn't follow up twice or at the wrong moment, and on the call-back you instantly know what it was about.
Does my prospects' data stay private?
Yes. The flow runs on our EU server or your own host. The lead data does not leave the EU, GDPR-compliant. You have a say in which AI model processes the text, a European one on request.
Which CRM can this connect to?
The common ones like HubSpot or Pipedrive, your own system, or the StudioMeyer CRM if you don't have one yet. We fit around what you already use instead of forcing a switch.
Next step
Let's look at your lead path.
30 minutes are enough for an honest read on where enquiries get lost at your place and what can be automated.
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