Trade business
Quote requests, appointment asks and supplier mails land mixed in the inbox. The flow separates them, logs requests in the CRM and sends you a short morning list of what actually matters today.
Inbox & Requests
Your inbox sorts itself.
Requests come in around the clock, you don't. We build a flow that reads every email, sorts it, surfaces what's urgent and drafts the routine replies. With memory: it recognises your returning customers.
What's included
From a full inbox to a calm overview
No new inbox, no new tool to learn. The flow sits on top of what you already use.
- Read and sort every mail
- Each incoming email is categorised automatically: request, invoice, appointment, newsletter, spam. You only see what truly needs your attention.
- Urgent first
- Important prospects and tricky cases are detected and pulled to the top. The rest still gets handled, just without interrupting you.
- Reply drafts, ready to send
- For standard questions the system writes a draft in your tone. You click send or let it run. You decide where a human stays in the loop.
- Remembers your customers
- When a regular writes for the third time, the system knows. No greeting like it's the first contact, no starting from zero. Exactly what a ChatGPT wrapper can't do.
Who this is for
How this could look for you
Three typical setups. Example scenarios for orientation, not a promise built on made-up numbers.
Consultancy or agency
New project enquiries are detected, get an instant friendly acknowledgement and a calendar link, and land with the right person. No lead waits two days for a first reply anymore.
Practice or service provider
Routine questions about opening hours, appointments and documents get answered automatically. Only what a human must decide gets through to you at all.
How we work
Four steps, not fifty
- 01
Call
We look at a typical inbox day at your place together. Which emails cost you the most time?
- 02
Build
We build the sorting and reply flow and connect it to your inbox and CRM. On our EU server or yours.
- 03
Test with real mail
Everything runs as a draft first. You see what the system would do before it replies on its own. Then we go live step by step.
- 04
Handover
You get an overview of every rule and can adjust them yourself, or we stay on board and handle it.
FAQ
Frequently asked
Does the AI reply to my customers on its own?
Only if you want it to. The default is: the system writes drafts, you approve. For clear routine cases like opening hours you can switch on auto-send. You keep control where it counts.
Do my emails stay private?
Yes. The flow runs on our EU server or your own host. Your mail does not leave the EU. You have a say in which AI model processes the text, a European one on request.
How does the system know what's urgent?
From your rules plus memory. It learns your important contacts, your typical requests and your priorities, instead of filtering blindly by keyword. That's the difference to a simple filter rule.
What if it sorts a mail wrong?
You correct it once and the system remembers. And during the learning phase everything runs as a suggestion before anything happens automatically.
Next step
Let's look at your inbox.
30 minutes are enough for an honest read on what can be automated at your place and what can't.
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Continue with · Automation
Quotes & Invoices
Request in, document out. Pull the data, quote or invoice ready to send, straight into the CRM. Knows returning customers and their terms.